Who we are
Our website address is: http://stephanieswannphotography.com
The DPA & GDPR May 2018
This website complies with the DPA (Data Protection Act 1998) and already complies with the GDPR (General Data Protection Regulation) which comes into effect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.
What are cookies? Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Contact Form Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
Analytics – who we share your data with
Contact and Communication with us
This website, www.stephanieswannphotography.com, collects private user data using the following form: Contact Form – http://stephanieswannphotography.com/contact/ which generates emails sent to: firstname.lastname@example.org.
The data from these forms is emailed to the address listed above and also stored in a password protected Customer Management System (GDPR compliant). By completing this contact form you agree to Stephanie Swann Photography contacting you about Stephanie Swann Photography’s wedding photography services.
You will not be added to any mailing lists, and will only be contacted by Stephanie Swann Photography personally in relation to your enquiry. Your personal details will not be used for any marketing purposes nor will they be passed onto any third parties. If you wish to request for any previous email(s) containing your personal information to be deleted, please email email@example.com
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Purpose And Usage Limitation – Information shared with Stephanie Swann Photography will only be used use for purposes mentioned and will never be shared with 3rd parties.
Data Security – Information is stored confidentially on an external hard drive in a locked office, or encoded password protected and secure online storage.
Data Retention – At the end of our working relationship we will ask you if you would like for us to retain your contact details for further contact such as special offers.
Providing your personal data to others
We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
Financial transactions relating to product orders are handled by our services provider, Pixieset.com
International transfers of your personal data
We provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
The location of our gallery hosting service Pixieset is situated in the USA. Access to this service will be GDPR compliant.
Use of the Identifiable Image
In accordance with GDPR regulations, clients have several options where it comes to image display. While it benefits Stephanie Swann Photography to be able to show new, regular and exemplary work via this site, or via corresponding social media channels such as Instagram, and/or to share these images with co-suppliers e.g. wedding venues, I recognise that certain clients may benefit from limitations on this sharing.
Therefore our clients have the right to request any of the following: anonymised accompanying text, such as only using your initials in a blog post or on social media; online photograph samples showing unidentifiable images only; online photograph samples showing non-people images (details only); or to fully request no online images to be shared.
In addition, clients may request in writing that identifiable and commissioned images be erased from online sources at any future point in time. Any image data will be used appropriately and with consent (your contract). We promise to never submit your images to any wedding blogs etc, or into competitions, without first gaining your consent in writing.
Stephanie Swann is the data protection officer